How to use the Portal

Pick the kind of organisation you're setting up

Visit portal.pushi.fitness/register-organisation. The first question is the important one, because it decides how people get in:

• Company or Work Team — membership is tied to your email domain. Anyone with a matching work address can join on their own.
• Club or Community — members join with an invite code and any email address is fine, so there's no shared work domain to arrange. This is the one for gyms, running clubs, and societies.

Create your admin account

Fill in your organisation name, your name, and your organisation email address. Choose a strong password and accept the Terms & Conditions.

Verify your email

A verification link is sent to your email address. Click it to activate your admin account. Once verified you can sign in at portal.pushi.fitness/auth/login.

Sign in to your dashboard

After signing in you'll land on the main dashboard: totals for your organisations, challenges, and members at a glance, with a card for each organisation you belong to. Click one to open it.

Create a segment type

Go to Members in your organisation and scroll to the Segments section. Under Segment Types, enter a label (e.g. "Department" or "Location") and add it. Each member holds one value per type.

Add values

Within each segment type, add the individual values — for example "Marketing", "Engineering", "Sales". You can add, edit, and toggle values active or inactive at any time.

Assign members

In the Member Assignments table at the bottom of the Members page, use the inline dropdowns to assign each member to the relevant values. Assignments appear as removable tags and update immediately. Search by email or filter by an existing segment to narrow the list.

For anything larger than a few dozen people, use the CSV import instead — upload a file of email addresses and their segment values to assign everyone at once. Rows for people who haven't joined the organisation yet aren't discarded: they're held as pending and applied automatically the moment that person joins, so you can import your full staff list before anyone has downloaded the app.

Use segments in challenges

When creating a challenge, expand the Eligibility Segments section and tick the values you want to include. Leaving everything unchecked means all members are eligible.

Open your organisation and click Create Challenge

You'll find the button at the top of your organisation's page. This opens the challenge builder.

Organisation or Global?

First choice in the builder:

• Organisation — only members of your organisation can join. You can narrow it further with eligibility segments, and score it as a team challenge.
• Global — open to anyone with the join code, no organisation membership required. Use this for gyms, clubs, events, conferences, or a public campaign where you can't put everyone on a shared email domain. Segments and team scoring don't apply, since participants aren't members.

Choose a challenge type

Pick from four types:

• Complete — participants aim for 600 points a day, earned from calories burned, exercise minutes, and active hours, automatically pulled from Apple Health (iOS) or Google Health Connect (Android). Great for mixed groups — any wearable that syncs to either platform counts. Three Activity Options refine how points are earned: Include Passive Apple Watch exercise minutes counts all exercise minutes rather than only logged workouts; the Intensity Ring adds a fourth ring that fills with time at an elevated heart rate (participants need a heart-rate device to fill it); and Push Mode, available once the Intensity Ring is on, raises the daily target to 650 so the last stretch can only come from intensity.
• Steps — set a custom per-day step target. You can adjust the target for each individual day, and mark rest days where no steps are required.
• Distance — set a distance-based challenge in one of three formats: Daily Goal (a distance target to hit each day), Furthest Wins (no daily target — whoever covers the most over the whole challenge wins), or Team Goal (everyone's distance is summed toward one shared total). Set it up in kilometres or miles — participants always see distances in their own device's preferred unit.
• Manual — for rep-counted exercises like push-ups, sit-ups, or pull-ups. Participants log their daily count against a target you set, so no wearable or health data is needed.

Set dates and rest days

Pick a start date (tomorrow at the earliest) and an end date up to 31 days later. You can also set the number of flexible rest days — personal rest days each participant can use without losing ground.

Configure the daily schedule

The schedule appears as a calendar grid, one cell per day. For Steps, Manual, and Daily Goal distance challenges you can edit each day's target individually. Click any day to mark it a scheduled rest day, which sets its target to zero for everyone. Furthest Wins and Team Goal challenges have no per-day targets, so the grid doesn't appear.

Restrict by segment (optional)

If you've set up segments (e.g. departments), you can limit this challenge to specific groups — for example, a challenge just for the London office.

Make it a team challenge (optional)

In the Team competition section, pick one of your segment types — Department, Office, Shift — instead of "None (individual only)", and Pushi scores the challenge group against group. The leaderboard ranks teams, and each member's activity contributes to their team's total.

The portal previews the teams that would form and warns you how many eligible members have no value in that segment type — they won't score for a team, so tidy up your assignments first. Teams lock in when the challenge starts, so any assignments you fix before then still count.

This works well when fitness levels vary widely: someone who'd finish 60th out of 80 individually can still be visibly useful to their department.

Save as Draft or Publish

A Draft challenge is private and invisible to participants — useful to check your settings before going live. When you're ready to publish, select a pricing tier and complete the payment. Once payment is confirmed the challenge is Published, the join code and share link are activated immediately, and members can start joining.

Tiers are priced by the maximum number of participants — see the pricing page for the full table. Start on the free Trial tier — up to 10 participants, once per organisation. It's there so you can run a real challenge with a small group first and learn the system before rolling it out more widely.

Choosing the right tier

Tiers cap the number of participants, so pick one with a little headroom — sign-up is usually higher than expected. You can change the tier freely while the challenge is still a draft; the selector sits next to the publish button, right up until you pay.

If a published challenge fills up before it starts, email support@pushi.fitness and we'll move it to a larger tier for the difference. Once a challenge has started its tier is fixed.

Check the member list

Go to Members inside your organisation to see everyone who has joined, with their email, role, status, join date, and any assigned segments. Search by email, or filter by role or segment. Anyone awaiting approval, and anyone imported by CSV who hasn't signed up yet, is listed separately so you can see who's still outstanding. This is your organisation's roster rather than a per-challenge list — for who is actually competing, use the challenge analytics below.

View challenge status

Back on the organisation page, each challenge card shows its current status badge — Draft (not yet paid for), Published (paid, waiting for its start date), Active (running now), or Ended. Cards are ordered active first, then upcoming, drafts, and ended. Use the search box and the status and type filters to find a specific challenge.

View analytics

Click View Analytics on any published or ended challenge for the full picture: the leaderboard, a daily activity chart, a participation trend, activity broken down by day of the week, and how completion is distributed across the group — so you can see whether everyone is close to the target or a handful of people are carrying it. Two cards call out standout participants, the overall leader and the most consistent competitor. Complete challenges add a group activity total; Team Goal distance challenges add progress toward the shared goal.

After the challenge ends

Once the end date passes, the challenge status switches to Ended and final rankings are locked in the Pushi app. Participants can view results inside the app on the challenge leaderboard.

Access your invoices

Open your organisation page and click the Invoices button. All past payments are listed here with the invoice number, date, challenge name, amount, and status.

Download a PDF

Each row has a PDF button to download a copy, and a View link to open the invoice in your browser. The invoice carries your legal company name, billing address, and tax ID as entered in your organisation settings — make sure those details are complete before your first payment.

Invoice retention

Invoicing records are retained for a minimum of seven years in accordance with applicable law. You can access them at any time from the portal, even after a challenge has ended.